Privacy Policy for INTL CIC (International Creative Awards)

Effective Date: 25th March 2025

At INTL CIC (formerly Graphic Design Festival Scotland), we are committed to protecting your privacy and ensuring that your personal information is handled in a secure and responsible manner. This Privacy Policy explains how we collect, use, and protect your personal information, and your rights under the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. What Information Do We Collect?

We may collect personal information when you interact with us, such as when you register for tickets, submit work for our awards, or participate in our projects and campaigns. The types of information we may collect include:

• Personal Information: Name, email address, phone number, postal address (city, country, postcode, state/province/region), occupation, date of birth, and place of work or study.
• Online Identifiers: IP address, mobile device ID, and information related to your use of our website (e.g., cookies).
• Work-Related Information: Work titles, descriptions, and any other details you provide when submitting work to us.
• Website and Interaction Data: Information we collect through cookies, analytics tools, and other similar technologies.

How We Collect Information:
We collect this information directly from you when you fill out forms, sign up for newsletters, submit work for an award, or otherwise interact with our services.

2. How Do We Use Your Information?

We use your personal information for the following purposes:

• Providing Information: To inform you about INTL CIC, our events, projects, campaigns, awards, competitions, and opportunities.
• Processing Submissions: To process and evaluate your work for submission to our projects and awards programs.
• Communication: To communicate with you regarding updates, marketing, and relevant opportunities.

3. Legal Basis for Processing Your Data

Under the GDPR, we rely on the following legal grounds to process your personal information:

• Consent: When you voluntarily submit your personal data (e.g., for receiving marketing communications).
• Contractual Necessity: To fulfill our contractual obligations with you (e.g., processing your submission or ticket purchase).
• Legitimate Interests: To pursue legitimate interests, such as sending you relevant updates or promotional material related to our activities, where it is not overridden by your rights and freedoms.

4. Do We Share Your Information With Third Parties?

We will not share your personal information with third parties except in the following circumstances:

• Legal Compliance: If required by law, regulation, or legal process (e.g., to comply with a subpoena or other legal obligation).
• Fraud Prevention: To investigate or prevent fraud, security breaches, or other unlawful activities.

5. How Do We Use Your Information for Marketing?

We may use your personal information to:

• Send you newsletters, updates, and promotional materials regarding our projects, events, and opportunities.
• Provide you with tailored content and offers that align with your interests.

You can opt out of receiving marketing communications at any time by following the unsubscribe link in our emails or by contacting us directly.

6. Where Do We Store Your Information?

Your personal information will be stored and processed securely by INTL CIC, Mailchimp, and WordPress in compliance with their respective privacy policies. We use secure data storage systems and take appropriate technical and organizational measures to protect your information.

7. International Data Transfers

As we accept submissions and interact with individuals globally, your personal data may be transferred to and processed in countries outside the European Economic Area (EEA), including but not limited to the United States.

If your personal data is transferred internationally, we ensure that appropriate safeguards are in place to protect your data in accordance with GDPR, such as:

• Standard Contractual Clauses (SCCs) or other appropriate mechanisms to ensure adequate protection for your data when it is transferred outside of the EEA.
• We ensure that our third-party providers, including Mailchimp and WordPress, comply with data protection laws to protect your personal information.

By submitting your personal information to us, you acknowledge and consent to the international transfer of your data for the purposes outlined in this Privacy Policy.

8. How Long Do We Keep Your Information?

We will keep your personal information for no longer than is necessary for the purposes outlined in this policy. If you request that your data be deleted, we will remove it from our records, unless there are legal or regulatory requirements to retain it (e.g., tax or accounting obligations).

9. Your Rights Under GDPR

You have several rights under GDPR regarding your personal data:

• Access: You have the right to request a copy of the information we hold about you.
• Rectification: You can ask us to correct any inaccuracies in your personal information.
• Erasure: You can request that we delete your personal data, subject to legal restrictions.
• Restriction of Processing: You can ask us to limit the processing of your personal data.
• Data Portability: You can request a copy of your data in a structured, machine-readable format.
• Object to Processing: You can object to the processing of your personal data for certain purposes, including direct marketing.

To exercise these rights, please contact us using the details provided below.

10. Cookies and Tracking Technologies

We may use cookies or similar technologies to collect information about how you use our website. Cookies are small text files placed on your device that help us enhance your user experience, remember your preferences, and analyse website traffic.

11. How Do We Protect Your Information?

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no system can be completely secure, and we cannot guarantee the absolute security of your data.

12. How to Obtain a Copy of Your Information

You can request a copy of the personal information we hold about you by contacting us at the details provided below. We may charge a small fee for this service, in accordance with applicable law.

13. How to Contact Us About Your Information

If you have any questions, concerns, or requests regarding your personal information, or if your information or preferences change, please contact us at:

• Email: hello@creativeawards.international

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated “Effective Date.” We encourage you to review this policy periodically.

INTL CIC
United Kingdom